Existing IT Costs
Detailed analysis by Virtual IT consultants Analysis revealed that the client was incurring the following IT infrastructure costs per annum (based on a 3 year depreciation cycle):
User Hardware
| 15 users with desktop machines at £780.00 ea | £11,700.00 |
| 5 users with notebooks at £1,260.00 | £ 6,300.00 |
| Total £18,000.00 |
|
| Over three years this equates to | £ 6,000.00 p.a. |
User Software
| 20 copies of Microsoft Office at £335.00 | £6,700.00 |
| 20 server Client Access Licences (CALs) at £25.00 ea | £ 500.00 |
| 20 anti-virus licences for 3 years at £90.00 ea | £1,800.00 |
| Total £9,000.00 |
|
| Over three years this equates to | £ 3,000.00 p.a. |
Office Hardware
| 1 Tier 1 Server with mirrored drives | |
| 1 MS Windows 2000 Server licence | |
| 1 UPS | |
| 1 Internal DLT backup device | |
| 20 DLT tapes | |
| 1 tape backup software | |
| Anti-virus software | |
| Firewall | |
| 2 Printers | |
| Approx £9,000.00 |
|
| Over three years this equates to | £ 3,000.00 p.a. |
Email - MS Exchange 5.5 Server
| 1 Tier 1 Server with mirrored drives | |
| 20 user licences for MS Exchange 5.5 | |
| 1 UPS | |
| Anti-virus software | |
| Approx £7,500.00 |
|
| Over three years this equates to | £ 2,500.00 p.a. |
Support
| The client had a fixed annual support contract that provided 5 day week 9.00am to 6.00pm cover for both help desk and on-site support. The helpdesk was limited to 8 incidents per month. |
| 9.00am to 6.00pm helpdesk and on-site support | £12,500.00 p.a. |
| Additional costs for work outside of the support contract e.g. weekend fixes etc | £6,000.00 p.a. |
| Total £18,500.00 p.a. |
|
Project and implementation
| Initial implementation of system | |
| Installation of additional equipment throughout the year | |
| Upgrades and patches to network | |
Total £4,000.00 p.a. Total annual cost £37,000.00 |
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